Our Polices are :
The purpose of this policy for State Crops Inc is to develop a high standard of safety throughout all phases of our operations and to ensure that no employee is required to work under any conditions which are hazardous or unsanitary.
State Crops Inc firmly believes that the individual employee has the right to derive personal satisfaction from their job. As a result, the prevention of occupational injury or illness will be considered as a top priority at all times. We also believe that each employee shares the responsibility to work safely and maintain good housekeeping habits. In stating this, the company will not tolerate any employee that practices poor safety habits.
The environmental concerns on our planet have expanded dramatically in recent decades and are now among the most serious challenges affecting people’s well- being around the globe. All nations are affected, but often the poorest countries and the least privileged populations bear the greatest burden. State Corps Inc is involved with the environment in a number of ways, interacting with governments, other financial institutions, private sector clients, and civil society. State Corps Inc assists public through analytically, advisory, and lending services to help them address environmental priorities and support policy reforms.
This policy sets out our expectations on accepting or giving gifts and donations for employees, supervisors, and affiliated businesses. This policy is designed to allow all employees, supervisors and affiliated businesses to feel comfortable in knowing what is an acceptable gift and to avoid crossing the line.
(1) A contribution, donation, devise, or bequest of real or personal property to or any State Corps Engineering employee;
(2) Money or intangible property (stocks, bonds, etc), real property, tangible property offered pursuant to conditions, or limitations that are unusual or not ordinary;
(3) Money or property offered without any limitations, including for normal use;
Donation: unconditional giving, charity giving, or giving of gifts to a public or governmental institution or representatives;
Recipient: Any employee of State Corps Engineering, his or her immediate family member, designated representative, or State Corps Engineering;
Negligible costs: costs that are so small or unimportant and will not have an impact on operations of State Corps Engineering. Current negligible costs are set at $2 or 110 Afghan Afghani for each instance of costs.
Before any employee of State Corps Engineering accepts a gift, as defined above, employee must determine its reasonable value. Normally, gifts with a value of more than $2 or 110 Afghan Afghani will be treated as conditional gifts and can only be accepted on behalf of State Corps Engineering.
REPORTING OF GIFTS:
Any gifts with a value of less than $2 or 110 Afghan Afghani may be accepted by State Corps Engineering employees twice a year from the same source. Such gifts must be reported to the Anti-Corruption Office at Anti-Corruption@StateCorps.com. Each employee must report:
(1) Who provided the gift,
(2) Who accepted the gift,
(3) Approximate value of the gift,
(4) Nature of interactions between the gift giver and gift recipient.
Any State Corps Engineering employee being offered a gift of over $2 or 110 Afghan Afghani, or offering a gift to a Government official, Non-Government Organization Official, or a Business, must receive a prior authorization from State Corps Engineering Anti-Corruption Office in consultation legal counsel.
FACTORS TO CONSIDER ABOUT GIFTS:
(1) Is the gift given in an expectation of a favorable outcome or decision or because of friendship, tradition, custom, or hospitality?
(2) Is the gift given because of promises or expectations?
(3) Is the gift made openly or secretly?
(4) Is the gift used for the proper purpose once given?
(5) Is the gift conforming to general business practice in the region as well as local cultural and ethical standards.
(6) What is the frequency of gift giving?
(7) Is the gift given to family members of one of the State Corps Engineering employees, or government officials, or business partners
(8) Does the gift violate any rules the recipient is under?
Acceptance of gifts in violation of any law, including US Foreign Corrupt Practices Act (1977), UN Convention Against Corruption (2004) or UK Bribery Act (2010) will result in immediate termination and other sanctions.
State Corps Engineering recognizes that different companies have different gift and donations thresholds and it respects their practices.
Any State Corps Engineering employee may accept or may make a gift of less than $2 or $110 Afghan Afghanis, but such gift must be reported to Anti-Corruption@StateCorps.com and will not violate recipient rules. Any gift of over $2 or $110 Afghan Afghanis must have a legal review and accounting review performed. Gifts legally or financially objectionable may be returned, accepted on behalf of State Corps Engineering, or paid back. Any State Corps Director may accept any gift over $2 or $110 Afghan Afghanis on behalf of State Corps Engineering only if review and proper reporting is done.
State Corps Engineering is committed to achieving the highest levels of excellence in construction. planning and design, logistic and support services. All our employees take credit for our achievements. We must also take responsibility for our actions and disclose them when necessary.
We have a moral and legal obligation to do so to our Clients and to ourselves. This is why I mandate that we apply due diligence not only to our partners but also to ourselves and when necessary, we must report it in writing immediately.
DUTY TO REPORT:
Board of Directors, Supervisors, Project Managers, Employees, and Sub-contractors have a duty to disclose any FRAUDULENT activity to their supervisors or the designated point of contact in this POLICY, Fraudulent activity is defined as any activity violating laws and regulations governing our contracts, whether’ foreign or domestic, Such disclosures must be based on CREDIBLE EVIDENCE. CREDIBLE EVIDENCE means any information that (1) considering its source and (2) the surrounding circumstances supports a reasonable belief that a FRAUDULENT activity has or will occur, For example: bribe, providing inaccurate information about past performance, inherent conflict of interest, exaggerating numbers, signing for someone else without their authority, unlawful gratuities, or substantial overpayments. On the other band, rumors are not credible evidence.
If you observe an) FRAUDULENT activity, you must report. Individuals who report FRAUDULENT activities will be rewarded with $100, a certificate of recognition, or time off.
Failure to report will result it immediate termination from your current position. Additional consequences will include adverse information placed in your employee folder and written or verbal reprimand.
This Mandatory Disclosure Policy is retroactive. This means that if you aware of any FRAUDULENT activity that has not been reported before, you must report it now.
OUR CORPORATE CULTURE:
Our Corporate Culture is driven by our values: hard work, integrity, commitment to excellence, client satisfaction, and honesty and fair dealing. Reporting FRAUDULENT activities is an integral part of our culture and it is the right thing to do!
You are a member of a team that meets with the Contracting Officer to discuss future contracts. One of the members of your team, pulls out an envelope with money and tells the contracting Officer that your company is ready, willing and able to do whatever it takes to win the contracts. The Contracting Officer takes the envelope, looks inside, and states that he will keep your company in mind.
This is considered a bribe and it must be immediately reported. You will receive an award for reporting it. The member of your team who attempted the bribe will be punished. Other members of your team who failed to report it will also be punished.
You work on a technical proposal with another person on your team. You both know that some of your previous clients have not submitted performance questionnaires and this will make it impossible for you to have a complete technical proposal. You both agree that you should just copy and paste the signatures of your former clients, and you submit the proposal. Two weeks later, you start to have second thoughts and think about reporting it. In the meantime, you find out that your colleague has already reported it and now you are being contacted by your company’s anti-corruption section.
This was fraudulent activity and should have been reported immediately. Inserting FRAUDULENT information into technical proposals will have grave consequences for you, your company, and all other employees. You must report this to your Client. You work in the finance section, and you overhear your supervisor on the phone telling someone that the U.S Government has overpaid on the contract by about $20,000, and that your supervisor will purchase himself a new car because of the overpayment. Your supervisor is a highly respected individual in your company. You ask the supervisor, and he clarifies that he was just making a joke assuming that the Government overpaid. You double check all the books and see that no overpayment has been made. You decide to report it anyway because you do not like your supervisor and want to take his position. This was not FRAUDULENT activity because all the evidence pointed to the contrary. If you double checked all the books and saw the overpayment, you would have to report it immediately.
Throughout years of innovative experience and partnering with international clients such as; USACE and AFCEC; State Corps has developed a robust QCM system that aims at serving the following three goals:
The vision of STATE CORPS ENGINEERING President is enshrined in this policy anti-corruption and transparency efforts. It states that each STATE CORPS ENGINEERING employee and customer must be treated with respect and dignity. As employees, officers, and representatives of STATE CORPS ENGINEERING, we have a duty to live by honesty and integrity and abide by all applicable laws and regulations.
This also includes a duty to report when other STATE CORPS ENGINEERING employees violate laws or regulations, or internal STATE CORPS ENGINEERING policies, such as our Gift and Donations Policy, Code of Conduct, of Business Ethics
RESPONSIBILITY TO REPORT
All STATE CORPS ENGINEERING employees, directors and officers have a duty to immediately report in good faith real or suspected violations. Such violations should be reported to your supervisor first.
All STATE CORPS ENGINEERING supervisors have a duty to report all instances of fraud, unethical behavior, or corruption. If you are uncomfortable with reporting it to your supervisor, report it in confidentiality to Whistleblower@StateCorps.com. The individuals who report on such activities will be rewarded, if proven correct. Our company has no tolerance of individuals engaging in fraud, unethical behavior, or corruption.
PROTECTION AND CONFIDENTIALITY
All STATE CORPS ENGINEERING employees, directors, and officers who report violations of laws or regulations or internal STATE CORPS ENGINEERING policies will be protected and not retaliated against. No STATE CORPS ENGINEERING employee, director, and officer will be harassed, or threatened. All harassment or threats must be immediately reported, if any.
All STATE CORPS ENGINEERING employees may submit reports of violations in confidence and anonymously. Such reports will be kept confidential to the extent possible to best facilitate thorough investigation.
All accounting discrepancies must be immediately reported. STATE CORPS ENGINEERING Compliance Officer will take immediate action to investigate such reports.
GOOD FAITH REPORTING
All reports of violations of laws and regulations must be made in good faith and based on reasonable grounds. For our Whistleblower Policy to work, all reports must not be made maliciously or falsely. Such malicious or false reports will be viewed as a serious disciplinary matter. Acknowledgement Each STATE CORPS ENGINEERING employee, officer, or supervisor who reports a violation will receive an acknowledgement within 3 days. All reports will be investigated and corrective actions, if any, will be made based on the findings and recommendation.
All investigations warranting corrective actions must be legally reviewed.